Tableau Online Site URI: New in Tableau 2021.4 & 2022.1

0:00Hey it's Tim here, in today's video I'm

0:01going to be covering a recent change to the

0:02tablet online setup

0:04where it requires you to know your site URI

0:06when you're logging in. Now this didn't

0:08used to happen

0:09before, previously all you had to do is

0:11type your email into the login page and

0:13then see a list of

0:14tablet online sites that you had access to.

0:16If you only had one it would skip you right

0:18through and

0:18give you the username and password and you

0:21just log in as normal. Now this site URI,

0:23most people

0:23won't know what this is, I can just very

0:25quickly show you exactly what it is. The

0:27site URI is this

0:29part of the URL that I'm highlighting, this

0:31little bit here. This is actually a unique

0:33identifier for

0:34your tablet online site. In Tableau server

0:36terms think of this as the site URL,

0:38essentially the URL

0:40that denotes the site that you're on. But

0:42for tablet online, because each online

0:44instance is its own

0:45site, you just essentially get this little

0:48sort of URL to parlent. That's why it says

0:51site here

0:52just before. So essentially not many people

0:55actually know what this part of the URL is

0:58for

0:59them. So I'm going to show you how to find

1:01that very very quickly in this video. You

1:03can see here

1:03I have a tab open and it's got the exact

1:05email that actually was sent to me when I

1:07registered

1:08my tablet online site and in this case I've

1:10invited myself so that I can see what the

1:13email looks like.

1:14This is back from 2020 and you can see that

1:17the literal SERP time I did is I went into

1:19Google and

1:20I typed in onlinemail.tableau.com space

1:23invited and if you do that, I'll just do

1:25that again,

1:26you'll see that I have three invites. It

1:28finds just the invite because of that URL

1:31is used

1:31specifically for invites and then the

1:33header has a term invited three times. So

1:36those are the only

1:37three emails in my whole entire history of

1:39using Tableau and it's actually pretty

1:41consistent. If I

1:42go back to this site you can see all the

1:44other sites that I've successfully been

1:45invited to and

1:46I've been added onto as well. So two

1:48different emails same search criteria it

1:50narrows it right

1:50down. That's not the end of it though

1:52because when you get to this page you'll

1:54see that this

1:55is essentially the name of the site but to

1:57turn this into a URI you've got to remove

1:59all the

2:00hyphens because essentially the site URL is

2:02all lowercase and doesn't have any hyphens.

2:05So you can

2:05copy that go to the page that we were on

2:08here and paste it in and then just go

2:11through and

2:12religiously remove any hyphens. The first

2:15time I did this I actually didn't remove

2:17the capitalizations

2:18I just put it all in hit continue and it

2:20figured it out and it sent me through to

2:22the password

2:22page anyway. I logged in and then it took

2:25me to the two-factor authentication page

2:28and you can see

2:28everything is working swimmingly. So I'm

2:30now through I can put my two-factor details

2:32in and

2:32we're happy days. So that is sort of one

2:35approach to take and that is absolutely the

2:38way to do it.

2:39Now I'm a bit of an automation geek and I

2:41like to make sure that these things

2:44especially if you look

2:44at this URL look I'm not going to remember

2:46what that is every single time in this case

2:48it's really

2:48really long. The organization might have

2:50something much simpler to remember in which

2:52case perfect

2:53but if your organization doesn't have

2:54something easy to remember I recommend you

2:56look into text

2:57replacement or text expansion as a way of

3:00remembering those things without having

3:03sort

3:03of tedious things to type on the keyboard.

3:05Let me show you what text expansion does in

3:07my case.

3:08So the text replacement can do exactly the

3:10same thing. I have this area here in Alfred

3:13. Alfred is

3:13a tool that I won't go too much into but it

3:15essentially has a feature set that allows

3:17you to

3:18type a keyword and it will automatically

3:20expand the text to fill the snippet that

3:23you've given it.

3:23So here if I type in t-o-t-t dev it will

3:25give me the snippet which is my tablet

3:28online site.

3:29To stands for tablet online everything

3:31under this tablet online moniker will start

3:34with to.

3:34TT dev is the site that I'm on tabletim dev

3:36and that is it that's all it's going to do.

3:39So

3:39if we just go back and we let's go back to

3:41my incognito session let's cancel this let

3:44's

3:45completely go back and just go to online.

3:47tableau.com let's assume that it didn't

3:49remember this

3:50whatsoever and we start again from scratch

3:52oh it obviously knows my password so it's

3:54it's being

3:55it knows it knows that I've already done

3:57this so this is rather frustrating let me

4:00close

4:00incognito mode again and open it that

4:03should have the effect of kicking

4:05everything out and giving me

4:07back into this particular place and look

4:09you can see here I'm actually using text

4:10expansion to say

4:11look type in my email automatically paste

4:15the full email in for me and here I'm just

4:18going to type in

4:18t-o-t-t dev t-o-t-t dev and as soon as I

4:21type that it automatically paste in the

4:23correct thing for me

4:25and I don't have to remember this anymore

4:26now in this particular case oh I haven't

4:29actually

4:29copied the correct uri so we should

4:32actually grab that and go back in here and

4:35just adjust this if

4:37we just go back in here we can just paste

4:39the exact thing we need hit save now that's

4:41going to

4:41be correct every time I type it so let's

4:44just type that again t-o-t-t dev and now

4:46that's automatically

4:48getting done so I never have to remember it

4:50again t-o-t-t dev is all I have to remember

4:52and I can add other tabla online sites to

4:55the end of that to till to gstc these are

4:57all other

4:58online sites that I have access to to inviz

5:03all these things can just be added to that

5:03list so

5:03I don't have to remember now this is

5:05actually a good change because what you

5:07could have done in

5:08the past is you could have just taken

5:09anyone's email in the world put it into

5:11table online and

5:12tabla would learn with table online would

5:15sort of validate that user had access to

5:17table online

5:18and then what you could do from there is

5:20you could do a little bit of social

5:21engineering to find out

5:22what site they were using and then you

5:24could do a little bit more social

5:26engineering to spoof that

5:28person and let them know that hey you need

5:30to reset your password do it over here send

5:32them

5:32an email that looks very official looks

5:34like the table online email and but then

5:36obviously you've

5:37got their details and then you can go in

5:39and do a bunch of other things now two

5:41changes have been

5:42made you can now do two-factor

5:43authentication it's a requirement for table

5:45online as of february so

5:47that should no longer be an issue and

5:49secondly you have to do this so that's

5:51pretty much it for this

5:52video thanks for watching and if you found

5:53this video useful share with someone who

5:55might find

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6:01appreciate your help to try and get to that

6:03number most people who watch this video

6:05aren't actually

6:05subscribed which is a amazing statistic

6:07that there's so many more people watching

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6:10who are subscribed but nonetheless if we

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6:13absolutely great

6:14thanks for watching and i'll catch you in

6:22the next video