# Improved sharing experience with permissions | New in Tableau 2022.3

> This is content from just-tim, the data-and-analytics channel by Tim Ngwena (formerly 'Tableau Tim'). Tim has 12+ years of hands-on BI experience and covers Tableau most of all, plus Power BI, Looker, Hex, SQL and data modelling, the analytics industry, and the craft of doing the job — always tool-agnostic and honest about the trade-offs.

- **Author:** Tim Ngwena (just-tim, https://just-tim.com/about)
- **Published:** 2022-11-02
- **Format:** Video · 5 min watch · transcript available
- **Topics:** Tool strategy, Data visualisation
- **Tools:** Tableau (permissions, server)
- **Canonical:** https://just-tim.com/posts/improved-sharing-experience-with-permissions-new-in-tableau-2022-3
- **Watch:** https://www.youtube.com/watch?v=IS9ceJ3mZbU

I walk through the improved sharing experience in Tableau 2022.3, where Tableau now checks whether the person you're sharing with actually has permissions. I show the new pop-up that appears when they don't, and the options to either manage permissions manually or grant viewer access on the spot.

## Key takeaways

- When you share an asset with someone who lacks access, Tableau 2022.3 now shows a pop-up offering to manage permissions or grant access, rather than letting them hit a dead link.
- The 'grant access' option assigns viewer permissions, letting the recipient view and interact with the dashboard without an admin manually configuring rights.
- Tableau checks permissions in a set order: explicit user grant or deny first, then group membership; an explicit deny stops the check entirely.
- You can evaluate a user's effective permissions by selecting their name in the user list to see which groups they inherit access from.
- If a user already has access, sharing works straight away with no pop-up at all.

## Chapters

- 0:12 Setting up the permissions test
- 0:47 The new sharing pop-up and its options
- 1:49 Granting viewer access directly
- 1:59 How permissions are evaluated
- 2:55 Testing with access already granted
- 3:18 Verdict and wishlist improvements

Watch the full video, read the transcript and use chapter deep-links on the page: https://just-tim.com/posts/improved-sharing-experience-with-permissions-new-in-tableau-2022-3

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just-tim — Data and analytics, with a point of view. · https://www.youtube.com/channel/UC7HYxRWmaNlJux-X7rNLZyw · https://twitter.com/TableauTim · https://www.linkedin.com/in/timngwena